Cooperation among all departments of Codex
Marketing Department
Communicate with clients
Provide solution plan
Make project assessment
Offer project quotation
Inform project completion time
Sign an agreement with clients
Inform project progress
Provide after-sales service consultation
Collect and record client information
Project Department
Coordinate cooperation among every section during translation process
Manage personnel scheduling
Post relevant job vacancies
Screen resumes
Test relevant professional capability
Re-check relevant qualification
Archive personnel documents according to the qualification and language type
Provide personnel support for interpretation project
Assess and review project
Arrange appropriate translator/interpreter according to project status
Record project progress and make timely adjustment
Monitor real-time project quality
Provide quotation advice on special project for customer service department
Assist file department to establish the terminology database
Handle modification feedbacks delivered by the customer service department
Record document quality as a basis for reward and punishment
Translation Department
Responsible for the translation of various languages
Responsible for the quality of target text
Verify relevant professional terms
Typeset common documents
Receive internal training
Acquire new information of translation in time
Self-study to improve professional skills
Self-check and guarantee first draft quality
Obtain national translation certificates
Proofreading Department
Responsible for the examination of final translation
Ensure the uniformity of professional terms
Check for missing in translation
Check for data error between source text and target text
Check for grammatical mistakes and spelling mistakes
Adjust the format of target text
Assist to build professional terminology database
Polish target text
Receive internal training
Typesetting Department
Responsible for type-in and type-setting of text and image
Good command of layout software (such as OFFICE and ADOBE)
Keep up with updates of layout software
Re-check for any missing to reduce error rate
Ensure the format of target text being consistent with client’s requirements
Strictly follow production scheduling and notification requirements
Cooperate with the printing house for the adjustment of visual effects of layout before printing
Coordinate with proofreading department to complete modification and layout adjustment
Complete other typesetting work assigned by the project manager
Financial Department
Record project deals
Check settlement situation
Calculate the salary for staff
Pay for the expenses of daily company operation
Make accounting statements
Feed back business status to administrative department
Invoice clients
Remind business department to collect residual payments from clients
Make the tax declaration to tax authorities
File Department
Act strictly according to Archives Law, study and make constant self-improvement
Manage company’s files, including business data, administrative materials and market research materials
Timely collect, arrange, store and destroy materials as well as their records
Assist the translation department to establish relevant professional terminology database
Receive and transfer documents
Responsible for borrowing and utilizing files
In charge of security and confidentiality of clients’ documents
Properly store files. Timely report and solve problems
WuHan
WuHan